Trusted Profile in Poland for Foreigners – A Practical Guide

If you live or work in Poland, you can now handle more and more official matters without leaving your home — online. This applies not only to Polish citizens but also to foreigners from the UK, India, Colombia, Georgia, and other countries who have a PESEL number and legally reside in Poland.

For this purpose, Poland offers the Trusted Profile (Profil Zaufany) — a free tool that allows you to sign documents and log in to public administration systems electronically.

For foreigners, it’s a huge convenience — instead of waiting in long queues at government offices, they can complete most formalities online.

In this article, you’ll learn:

Whether a foreigner can have a Trusted Profile
How to create it step by step
What documents are required?
Whether you can register it with a foreign phone number
How the mObywatel app works for foreigners

What Is the Trusted Profile, and What Is it For?

The Trusted Profile (Profil Zaufany) is an electronic signature used to confirm your identity in e-government services. Thanks to it, a foreigner can:

submit applications for benefits,
file taxes via the e-Tax Office (e-Urząd Skarbowy),
log in to the ZUS portal (PUE ZUS),
sign official documents online,
use the mObywatel app.

Can a foreigner have a Trusted Profile?

Yes. The Trusted Profile is available not only to Polish citizens but also to foreigners legally residing in Poland. The main conditions are:

having a PESEL number — registration is not possible without it,
possessing a valid identity document (passport or residence card),
having a Polish phone number and an email address.

If you have a PESEL, you can create a Trusted Profile regardless of your citizenship.

Trusted Profile for Foreigners in Poland

The Trusted Profile is available to all foreigners who live legally in Poland and have a PESEL number — regardless of nationality. Whether you come from Ukraine, Belarus, Georgia, India, or another country, you can use this tool in the same way as Polish citizens.

It’s Beneficial When You Need To:

submit applications to the Voivodeship Office or other institutions online,
file your taxes through the e-Tax Office (e-Urząd Skarbowy),
access your ZUS account (PUE ZUS) and check your insurance or benefit details,
apply for family and social benefits, such as 800+ or Dobry Start.

For anyone living and working in Poland, the Trusted Profile saves time, reduces paperwork, and simplifies communication with public offices — all in a secure online form.

How Can a Foreigner Confirm Their Trusted Profile?

There are three main methods:

Via online banking – if you have an account in a bank that supports Trusted Profile registration (PKO, Santander, ING, mBank, etc.).
In person – at a verification point such as a municipal office, district office, or ZUS branch.
Using a qualified electronic signature – if you have one.

Important: Not all banks allow foreigners to create a Trusted Profile. The most reliable option is to verify it in person at an office.

Can You Register a Trusted Profile With a Foreign Phone Number?

Unfortunately, no. The system requires a Polish phone number because verification codes (SMS) needed for logging in and signing documents are sent to this number.

If you only have a foreign number, you’ll need to obtain a Polish SIM card — even a cheap prepaid card will do.

How to Create a Trusted Profile While Abroad?

It’s possible to register a Trusted Profile from abroad, but it requires additional steps:

If you have an account in a Polish bank with online banking, you can confirm your profile fully online.
If not, you must verify your profile at a Polish consulate (not all consulates offer this service, so check in advance).

In practice, it’s easiest to create a Trusted Profile while you’re in Poland — for example, during a visit to a government office.

Can a Foreigner Use the mObywatel App?

Yes — under these conditions:

You have a PESEL number,
an active Trusted Profile,
and a smartphone with Android or iOS.

The mObywatel 2.0 app lets you use digital documents such as mDowód (digital ID), mPrawo Jazdy (digital driver’s license), and eRecepta (electronic prescription).

For Foreigners, Particularly Useful Features Include:

mPrawo Jazdy – if they exchanged a foreign driver’s license for a Polish one,
eRecepta and access to IKP (Internet Patient Account) – for managing medical prescriptions and records.

Why should a foreigner have a Trusted Profile?

Fewer visits to offices – most matters can be handled online.
Access to e-Tax Office and ZUS services.
Convenience in tax settlements and social benefits.
Secure and fast identity verification.
Ability to sign official documents online.
Easier legal stay and administrative procedures.

How to Create a Trusted Profile – Step by Step

Go to pz.gov.pl.
Click “Załóż profil zaufany” (“Create a Trusted Profile”).
Choose your login method (bank, qualified signature, or manual registration).
Fill in the form with data consistent with your ID.
Confirm your profile online (via bank/signature) or in person at a verification point.

The whole process takes only a few minutes — and you get immediate access to e-government services.

Trusted Profile – Your Key to Digital Public Services in Poland

With a Trusted Profile, foreigners gain the same access to online services as Polish citizens — from tax filings to applications and social benefits, everything can be done conveniently online.

If you want to avoid long lines at offices and handle your affairs efficiently — the Trusted Profile is a must-have tool.